workflow
Data Retention & Secure Disposal
Each cycle runs as a workflow instance attached to the existing data-retention-and-secure-disposal Control item in the control library (UC-DATA-09/UC-DATA-10) — enrich that Control with this run's evidence, never create a duplicate control. A decision-aware cycle covering expired-data identification, disposition approval, verifiable disposal, media sanitization, evidence assembly, and stakeholder reporting. In scope: identifying and disposing of data whose retention has expired across in-scope stores (databases, file shares, document repositories, email archives, backup sets, and physical media) governed by the approved retention schedule. Out of scope: authoring the retention schedule itself — it is consumed as a standing input (the retention Policy item and its attached schedule), not produced here — and any data under an active legal or audit hold, which is fenced off from disposal. No upstream workflow feeds this cycle; it is triggered by the disposal calendar, a storage threshold, a system decommission, or a data-subject erasure request. It produces a signed disposition list, a disposal evidence package (job logs, hash manifests, chain-of-custody records, and certificates of destruction), a cycle dashboard, and an approved cycle report mapped to ISO 27001 A.8.10/A.7.10, NIST SP 800-53 SI-12/MP-6, and GDPR Article 5(1)(e). Downstream it hands nothing to another workflow: open exceptions, deferrals, and accepted gaps carry forward as Issue items in the risk/issue register, and schedule-maintenance gaps are forwarded to the retention-schedule owner as a closure notice.
Record JSON · Open in map · Data retrieval guide
Catalog revision: 24028ffcfc2b295fa1b08ee6caa84b765f0731b321496bf4f548c49ad2177028. A connection does not establish full coverage.
Attributes
- domain
- controls
- department
- it
- lineOfDefense
- operate
Details
- teams
- it
- privacy
- domains
- controls
- standards
- iso-27001
- nist-800-53
- gdpr
- sourceTemplateId
- workflow-library:controls-data-retention-disposal
- releaseId
- sha256:f6701b905bc9cb9478c91fc668ae944d10bfa6a8ab6b18eb919a0be2ef47fa5e
- canonicalUrl
- https://workflow-library.com/all/?w=controls-data-retention-disposal
- capabilities
- mappingStatus
- mapped
- lineOfDefense
- operate
- controls
- UC-DATA-09
- UC-DATA-10
- roleIntegrity
- activityCount
- 0
- ermPhases
- lineRoles
- serviceModes
- warnings
Source
No record-specific source URL is provided.
Download workflow template · Release: sha256:f6701b905bc9cb9478c91fc668ae944d10bfa6a8ab6b18eb919a0be2ef47fa5e